4.3. Checkout/Checkin Components

Each component in AssetIT is tracked with its available quantity. When you check out a component, the system automatically reduces the amount until the stock is depleted.

Components can only be checked out to assets.

How to Check Out a Component

1. Navigate to the Components Screen:

   • Locate the component you want to check out in the component list.

   • In the Checkin/Checkout column, click on the button.

2. Checkout Component Screen:

You will be directed to the Checkout Component screen. The Checkout Component screen allows you to check out a component for an asset. Follow the steps below to complete the checkout process:

• Component Name: The name of the component you are checking out will be displayed at the top.

• Asset: Search for the asset that you want this component to be assigned to.

• Quantity: Enter the number of items you want to check out.

• Notes: Use this field to add any relevant notes regarding the checkout (e.g., reason for checkout, condition of the component, etc.).

• Submit: Once all fields are filled out, click the Submit button to complete the checkout process.

• Cancel: If you need to exit without completing the process, click Cancel.

Compoents that are out of stock cannot be checked out.

How to Check In a Component

To check in a component that has been previously checked out, follow these steps:

• Navigate to the “Component Details” screen:

  • Click on the desired component from the list to navigate to the Component Details page.

• Go to the “Used By” tab:

  • Go to the Used By tab, where you can see the assets the component is currently checked out to.

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  • Click on the button to start retrieving the component.

• Checkin Component Screen:

  • You will be navigated to the Checkin Component screen.

  • Complete all the required information, including any notes or updates necessary for the component.

• Submit the Check-In:

Once you have entered all the required information, click the Submit button to complete the check-in process. This will:

1. Return the component to the stock.

2. Update the available quantity for the component.