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Asset Booking lets you select an asset and reserve it for a specific period for a loanee. Once reserved, the Reservations table displays a record so you can monitor and track the booking.
Whenever an asset is booked, the check-out and reservation calendar disables the reserved dates — preventing double-bookings for an already-reserved date range. Notification alerts are also sent when assets are booked.
Only assets with a Deployable status type or marked as Requestable can be booked.
Asset Booking form
Go to the Asset Booking tab on the left sidebar to open the Booking Form.
To book an asset, fill in the following fields:
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User Search Bar — Find and select the user who wants to reserve the asset.
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Asset Search Bar — Search for an asset by name or asset tag.
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Time and Date Bar — Select the desired time range for the booking.
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Calendar — View the time ranges during which the chosen asset is already booked (if any). You can also select a time range directly on the calendar.
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Indefinite Return — Check this box to book an asset without a return date.
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Note — Enter any relevant notes about the booking.
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Auto Check-in/Check-out — Enable this to automatically check the asset out and back in at the reserved times.
Permissions
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Auto Check-in/Check-out is only available to App Admins and authorized users with Reservation permission.
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App Admins can enable or disable the option to book assets that are currently in use.
Other ways to book assets
You can also book a specific asset from the Assets list or the asset details page:
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In the Assets list, find the asset you want to book, click the More Options icon, then select Booking.
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On the Asset details page, click the Booking tab.
Check-Out Priority: 4-hour window
The check-out priority rule ensures an efficient process and fair treatment for all users.
Priority check-out (within 4 hours)
Assets with a booking scheduled within the next 4 hours receive priority for check-out. These bookings can be checked out immediately — either before or after their scheduled time.
Scheduled check-out (beyond 4 hours)
Assets with a booking more than 4 hours away cannot be checked out immediately. Check-out becomes available when exactly 4 hours remain before the scheduled booking time.
For example, if the booking starts at 8:00 PM, check-out is permitted from 4:00 PM onwards.