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Status Labels let you customize the display names of the four fixed asset statuses — Deployable , Undeployable , Pending , and Archived — to better fit your organization's terminology and workflow.
Example: Renaming the Undeployable status to "In-use" indicates that the asset is currently occupied and unavailable for checkout.
Status types
|
Status |
Definition |
Example |
|---|---|---|
|
Deployable Deployable |
The asset is available for use. It can be checked out or assigned to someone for deployment. These are assets in good condition and ready to be put to work. |
A laptop sitting in the IT storeroom, configured and ready to be assigned to a new hire. |
|
Undeployable Undeployable |
The asset is currently unavailable for checkout or deployment — it may be in use, under maintenance, damaged, or otherwise occupied. |
An asset marked as undeployable is occupied and cannot be assigned to a new user until it is returned or released. |
|
Pending Pending |
The asset is in a temporary state — it could be waiting for approval, awaiting further processing, or still in the acquisition phase. |
A new laptop that has been ordered but is yet to be delivered or configured. |
|
Archived Archived |
The asset is no longer in active use and has been removed from the deployment pool. It is essentially retired from service but may still be retained in the system for record-keeping or auditing purposes. |
A retired piece of equipment, such as an old computer, that is no longer in operation. |
Status tabs on the Assets screen
In the Assets screen, AssetIT organizes your assets into tabs based on their status, letting you quickly filter and view assets by their current state:
-
All Deployed: This tab shows all assets that are currently in use and can be checked in.
-
All Deployable: This tab includes assets that are ready and available for use. These assets are in good condition and can be assigned as needed.
-
All Pending: This tab displays assets that are not yet ready for use. These might be waiting for maintenance, repairs, or other updates before they can be deployed.
-
All Archived: Assets in this tab are retired or no longer in use. They are kept here for record-keeping and historical tracking purposes.
-
All Undeployable: This tab lists assets that cannot be assigned because they are damaged, broken, or otherwise unfit for use.
Status tabs on the Assets screen
In the Assets screen, AssetIT organizes your assets into tabs based on their status, letting you quickly filter and view assets by their current state:
|
Tab |
Description |
|---|---|
|
All Deployed |
Assets currently in use that can be checked in. |
|
All Deployable |
Assets ready and available for use — in good condition and can be assigned as needed. |
|
All Pending |
Assets not yet ready for use — may be waiting for maintenance, repairs, or other updates. |
|
All Archived |
Assets that are retired or no longer in use — kept for record-keeping and historical tracking. |
|
All Undeployable |
Assets that cannot be assigned because they are damaged, broken, or otherwise unfit for use. |
Customizing status labels
Step 1: Access Status Labels settings
-
Navigate to Reference Data.
-
Click Status Labels in the menu.
-
Click the +Status Label button to start adding a new status label.
Step 2: Modify the labels
-
Enter the desired name for each status label according to how you want it to appear in your organization. You will see the four fixed statuses: Deployable , Undeployable , Pending , and Archived .
Example customizations:
-
Deployable → "Available for Checkout"
-
Undeployable → "In-use"
-
Pending → "Waiting for Approval"
-
Archived → "Retired"
-
-
Choose a color for the new status label.
-
Click Submit to apply the customized labels.
