Data Fields

Only users with App Admin role can access and manage Data Fields.

What is Data Fields? The Data Fields section in TimePlanner allows administrators to define essential classification and customization elements such as Departments, Positions, Skills, and Currencies. These data fields support profile customization, reporting, and financial configuration throughout the app.

Accessing Data Fields

To access the Data Fields settings:

Navigate to the :setting: Settings tab on the left-hand menu.
Click on under the Settings section.
The Data Fields page will open with four tabs at the top:

Departments
Positions
Skills
Currencies

Overview of Data Field Types

🏢 Departments

Departments are used to categorize employees based on their functional areas within the organization.

Examples: Human Resources, IT, Sales, Finance.
User Impact: Users can select their department in Personal Settings for better team categorization.

To manage:

Click the Departments tab.
Use the button to add a new department.

Enter the **Name** and **Description** of your new department, then click **Add**.

TimePlanner supports in-line editing for Data Fields. To modify an entry, simply double-click on the cell (Name or Description).

To delete an entry, simply click the ✖️ icon at the end of the row.

👤 Positions

Positions define the roles or titles of employees in the organization.

Examples: Project Manager, Software Developer, Marketing Analyst
User Impact: Users can customize their profile by selecting their Position in Personal Settings.

To manage:

Navigate to the Positions tab.
Click on the button to add new roles.

Provide the **Name** and **Description** of the new position, then click **Add** to include it in your organization’s structure.

🛠️ Skills

Skills represent specific expertise or competencies that users possess.

Examples: Python, Agile Project Management, Content Writing
User Impact: Users can tag their profiles in Personal Settings with relevant skills, aiding in talent discovery and project assignments.

To manage:

Navigate to the Skills tab.
Click on the button to add a new skill.

Type the **Name** of the skill (e.g., “Agile Project Management”), then click **Add**.

💱 Currencies

Currencies are used throughout TimePlanner to define financial values.

Examples: USD, EUR, JPY, GBP
User Impact: Admins define available currencies for financial settings across the platform.

To manage:

Navigate to the Currencies tab.
Click on the button to add currencies as needed to suit your company’s operational regions.

Enter the **Currency Code** (e.g., USD, EUR) and **Description**, then click **Add** to make it available for financial settings.