Manage Custody Verification List

What is Custody Verification in AssetIT? The Custody Verification feature helps maintain responsibility by requiring users to confirm the possession and condition of the assets assigned to them. This process is crucial in environments where assets are frequently allocated to different team members and need to be tracked for usage, maintenance, and overall lifecycle management.

Accessing Custody Verifications

• Navigate to the AssetIT sidebar and click the “Custody Verification” tab.

• You will see a list of Asset Custody Verifications displaying the following details for each asset:

  • Asset Name

  • Asset Tag

  • Assigned to: The user to whom the asset is currently assigned.

  • Status: Indicates whether the asset is Not in Possession, Verified, or Pending.

  • Condition: Describes the asset’s condition, such as Lost, Stolen, Broken, Good, Damaged, or Other.

  • Date of Response: The date when the last verification response was recorded.

  • Due Date: The deadline for completing the verification.

  • Notes: Any additional remarks or details provided during the verification.

  • Signature: The digital signature from the last verification.

  • Created Date: The date when the verification entry was created.

Verification Filtering

• Use shortcuts to filter verifications by types:

  • Pending: View only the verifications that are awaiting response.

  • Verified: Display all verifications that have been completed and confirmed.

  • Not in Possession: Filter to see assets that are reported as not in possession.

• Use time-range filter:

• Use the advanced filter: Click on the button to show the advanced filters:

  • Assigned To: Search and filter the verifications by the selected assignee.

  • Condition: Search and filter the verifications by the selected condition.

Viewing Personal Verification Requests

Switch to the “My Verifications” tab to check if there are any verifications waiting for your confirmation. This tab will list all items that require your direct attention.

Refer to the Verify a Custody guide for further instructions.