Verify a Custody

Accessing the custody verification screen

For admins:

1. In the AssetIT sidebar, navigate to Custody Verification.

2. Select the My Verification tab.

For users:

1. In the AssetIT sidebar, navigate to Custody Verification.

2. Your pending custody verifications are displayed automatically.

Custody verification email notification

If you have assets assigned to you, you may receive an email with a custody verification request like the one shown below:

To learn more about the asset, select the Info button. Click Verify to open the Verify custody confirmation.

Possession confirmation

When verifying custody in AssetIT, the process depends on whether the asset is currently in your possession.

Yes — asset is in possession

If you confirm the asset is in your possession, you are prompted to describe its condition:

Condition	Description
Good	The asset is functioning as expected without any issues.
Broken	The asset is not functioning correctly due to operational or mechanical failure.
Damaged	The asset has sustained physical damage but may still be operational.
Other	Any condition not covered above. You may need to provide additional notes.

No — asset is not in possession

If the asset is not in your possession, you are prompted to specify the reason:

Condition	Description
Lost	The asset has been misplaced or is missing.
Stolen	The asset has been taken without permission.
Other	Any condition not covered above. You may need to provide additional notes.

Signature and Submission

• Sign — After selecting the condition, sign in the designated Signature section to confirm that the information you provided is accurate.

• Submit — Click Submit to complete the verification. This updates the asset's record in the database, ensuring all details are current and traceable.